Submitted by:
Kosi Emmanuel Chukwujindu[consulting Architect]
Accepted: 20th Jul. 2014
First: There are A4 and A3 files. They are seperated in location. Then there is a list for each of them. This list is printed and handy. In this print-out, the file name eg: 'ORANTO Hotel Asokoro' as well as the file number eg: 'DS 757' are indicated. It is also standard practise that all presentation drawings made before the project is awarded, are stored in the A4 file, while all eventual working drawings which were prepared and sent for approval from the office are stored in the A3 folder of the same project and the soft copy of the drawing(s) safely stored in a removeable hardisk.
In the event of loss a file from the A-4 file, a copy of the same work is still available in two other locations.
Kosi Emmanuel Chukwujindu[consulting Architect]
Accepted: 20th Jul. 2014
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| File-store, Geometrix Consultants & Builders ltd. Abuja. photo credits: Chukwujindu. |
Files are the backbone of every office. In an Architecture office, these files will typically contain drawings, contract papers, bidding arrangements, quantity estimates for proposed construction works, and the list continues...
My first task as an intern was to clean and arrange dusty file jackets, the likes of which can be seen in the image to the left. I remember I was thrilled by the experience. I wondered how one man and one office could have accumulated such hefty portfolio in one life time - and still counting... I was inspired. But that is only a bubble compared to the filing ingenuity that was in-place at the office. The system was solid and error proof. This post is dedicated to helping Young Architects, interns or project managers, with a glimpse into what filing should be in an Architecture consortium.
First: There are A4 and A3 files. They are seperated in location. Then there is a list for each of them. This list is printed and handy. In this print-out, the file name eg: 'ORANTO Hotel Asokoro' as well as the file number eg: 'DS 757' are indicated. It is also standard practise that all presentation drawings made before the project is awarded, are stored in the A4 file, while all eventual working drawings which were prepared and sent for approval from the office are stored in the A3 folder of the same project and the soft copy of the drawing(s) safely stored in a removeable hardisk.
In the event of loss a file from the A-4 file, a copy of the same work is still available in two other locations.
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